The University of West Alabama
Board of Trustees
June 3, 2002, 10:30 a.m.
Approved Minutes 

1. CALL TO ORDER
Mr. Preston Minus, Chairman pro tem, called the meeting to order.
2. ROLL CALL
Mr. Minus asked Mr. Noland to call the roll. Trustees present were as follows:
Mr. Terry Bunn, Mr. Paul Hamrick, Mr. Preston Minus, Chairman pro tem, Dr. Doris Oliveira, Mr. Alex Saad, Mr. John Smith, Mr. Thed Spree, Dr. Tom Umphrey, Mr. Nat Watkins
Absent: Mr. Dwight Duke, Ms. Lena Hardaway, Mr. Robert Keahey, and Dr. Louise Nolen
Mr. Minus requested Mr. Watkins to give the invocation.
3. APPROVAL OF MINUTES FROM LAST MEETING
There were no changes to the minutes from the meeting held on March 4, 2002, which had been previously distributed to the trustees. Mr. Smith moved to approve the minutes, with Mr. Watkins seconding the motion, and the motion passed.
4. REPORT ON AUDIT FOR FY 2000-2001
 Mr. Watkins, Chair of the Board’s Finance Committee, said he was glad to report that the University had received a non-qualified audit from the State Department of Examiners of Public Accounts for the Fiscal Year 2000-2001.
 At this time, Chairman pro tem Minus said that he was moving Agenda Item #11 to #5, due to Mr. Watkins having to return to Court as soon as possible.
5. PROPOSED RESOLUTIONS RE: COMMUNICATION WITH FACULTY AND STAFF AND TERM LIMITS FOR TRUSTEES
 Mr. Watkins said he had been working with a committee appointed by Mr. Minus for the purpose of drafting two proposed resolutions (copies attached): 1) Communication with faculty and staff by Trustees and 2) term limits for Trustees. He said the Committee was composed of Mr. Paul Hamrick, Mr. Alex Saad, Mr. Dwight Duke, and himself. He further said he had received a verbal approval from Mr. Duke on the resolutions, even though he was not present at the meeting today.
 Mr. Watkins moved to approve the resolution (copy attached) regarding communication with faculty and staff by the Trustees, and Mr. Smith seconded the motion.
 Mr. Hamrick made a motion to table this matter, with Dr. Umphrey seconding the motion.  Motion failed to pass.
Mr. Minus called for the vote on the first motion. Mr. Hamrick requested a roll call vote. The vote was as follows: Ayes - Minus, Oliveira, Smith, Spree, and Watkins; Nays - Bunn, Hamrick, Saad, and Umphrey. The motion passed.
Mr. Watkins presented the second resolution (copy attached) on limiting terms for trustees to six years and noted that this would have to be enacted by the Legislature. After discussion, he made a motion to approve the resolution, with Dr. Umphrey seconding the motion. The motion passed.
6. REPORT ON SOUTHERN ASSOCIATION OF COLLEGES AND SCHOOLS  VISIT
 Dr. Holland reported that the University had received the draft report from the SACS Visiting Committee with 27 recommendations. The University responded to factual errors in the report and requested deletion or modification of six of the recommendations. Dr. Holland said that the University should receive the final report from SACS in July 2002, and the real challenge would be to respond to all recommendations by September 17, 2002. He said the response must reveal that actions have been taken to address all recommendations made in the final report from SACS, and evidence must be presented to show the actions have been accomplished.   Dr. Holland also stated that actions that remain to be accomplished must provide: an action plan, a schedule for accomplishing the plan, and evidence of commitment of resources. He also stated that this response goes to the COC Committee on Criteria and Reports, who reviews the report and recommends action. The annual meeting of the Commission will be held in December, at which time final action will be announced on accreditation.
 Dr. Umphrey commended the faculty and staff for the fine work that was done on the self-study, as well as the visit by the SACS committee.
7. APPROVAL OF UNIVERSITY MISSION STATEMENT
Dr. Holland said the Board has not officially approved the Mission Statement (copy attached) that the University is currently using, and he requested that the Board consider action at this meeting. Dr. Umphrey made a motion to approve the Mission Statement that the University is currently using, and Mr. Smith seconded the motion. Motion passed.
8. APPROVAL OF STRATEGIC PLAN
 Dr. Holland reported that the Strategic Plan for 1999-2004 has been the guide to decision-making by the University, but the Board had not officially approved it. He said that SACS cited the University for this and he requested that the Board approve it at this meeting. Mr. Smith moved to approve the Strategic Plan, as presented, and Mr. Saad seconded the motion. The motion passed. [All members of the Board were provided copies of the Plan and it is on file.]
9. BOARD RESOLUTION RE: FACULTY AND STAFF
Mr. Smith moved that the Board of Trustees adopt a resolution to commend the faculty and staff for their work on the SACS re-accreditation process (copy attached). Mr. Saad seconded the motion, and it was approved unanimously.
10. E-CAMPUS REPORT
Dr. David Taylor, Provost, reported on the progress of eCampus. He said this technological environment was designed to ensure computer access to all students, faculty, and professional staff. He said it is important because it enhances the teaching/learning experience both inside and outside the classroom, it gives UWA graduates an edge in the competitive job market, it bolsters the recruiting efforts in that young people are attracted to the concept, and it projects a positive image for UWA as “Alabama’s eCampus” throughout the region.
Dr. Taylor explained the phases of the implementation process. Phase I was completed in Fall 2000. It included: the installation of the web portal and email server for faculty, staff, and students; the installation of wireless networking in all on-campus housing except Patterson Apartments; the installation of wireless networking in the Library and SUB; installation of the Voyager library automation system; making a free version of Blackboard available to faculty; signing of a Microsoft Campus Agreement; ensuring that all full-time faculty had a computer system meeting minimum requirements; the expansion of computer access for students; refurbishing a NS&M computer lab; and the installation of an Intercampus Interactive Telecommunication System (IITS) in Wallace Hall.
Phase II, currently in progress, will include: the installation of the Z-Web Host to connect the Campus Pipeline to the student information system; the installation of wireless access in Webb, Bibb Graves, Patterson Apartments, and the Cafeteria; upgrading of Campus Pipeline email server; installation of six projectors and laptops in classrooms in all colleges; installation of Endeavor Image Server; the installation of file server access for all faculty and staff; the expansion of wireless access to more academic buildings; and the implementation of web registration for graduate students.
 Phase III (funded by $100,000 Congressional Award from FIPSE), in progress, will include: purchasing of a campus-wide printing system, computers to equip a computer lab in the Library addition, and additional projectors and laptops for classrooms in all colleges. It will also include complete wireless access in the Library and SUB, and installation of wireless in Y-Hall, as well as purchasing of a server for Blackboard and pay for its first year lease.
Phase IV (dependent upon funding from Technology 2000 Campaign) will include: purchasing of a one-card system, on-line training program, completion of wireless installation campus-wide, converting Campus Pipeline Grant model to traditional license, and refreshing of older computer systems.
Phase V (a necessity, but funding source unknown) will be to purchase a new administrative system (most likely SCT-Banner) that includes recruiting, registration, student records, financial aid, accounts receivable, accounts payable, accounting, payroll, asset management, etc. Estimated cost is $1.2 million over five years.
Mr. Hamrick inquired if it would be possible for him to access the UWA system, and Dr. Taylor requested Paul Stewart (Director of Computer Information Systems) to talk with Mr. Hamrick.
Mr. Smith made a motion to give an honorary degree to Mr. Douglas Chambers at the next Commencement, and Dr. Umphrey seconded the motion. The motion passed.
11.    REPORT ON ENROLLMENT
Mr. Buckalew reported that enrollment for Summer 2002 increased over last year. He said that a high school counselors’ workshop would be held this year and this should assist the University in attracting more students. He also reported that the new Band Director, Glenn Smith, is doing a good job. He hopes to increase the number of Band members to approximately 80 this Fall. He also said there has been high interest in the Soccer Club.
12. RECESS
Mr. Minus said that the next meeting of the Board would be held on September 9, 2002. There was no other business, and the meeting was recessed at 11:30 a.m., subject to the call of the Chair.