The University of West Alabama
Board of Trustees
September 13, 1999, 10:00 a.m.
Student Union Building
Approved Minutes

1. CALL TO ORDER
Mr. Terry Bunn, chairman pro tem, called the June Meeting back into session and asked Dr. Drayton Pruitt to give the invocation.
2. ROLL CALL
Mr. Bunn requested Mr. Noland, Assistant Secretary, to call the roll. The following members were present: Mr. Pierce Boyd, Mr. Terry Bunn, Mr. Dwight Duke, Mr. Herbie Malone, Mr. Preston Minus, Dr. Doris Oliveira, Dr. Drayton Pruitt, Mr. John Smith, Mr. Thed Spree.
Members absent: Mr. Robert Keahey, Mr. Frank McGough, Dr. Louise Nolen, and Rev. Samuel Pettagrue, Jr.
3. APPROVAL OF MINUTES
Mr. Bunn asked if there were any corrections/changes to the minutes from the first part of this meeting which was held on June 7, 1999. Mr. Boyd said that on Page 9 of the minutes he wished to correct his recommendation to read: "Mr. Boyd recommended that a 4 1/2% salary increase be given to the faculty before any other salary increases were given and that such increase be presented to the Board at its next meeting." Correction was noted. There being no further changes to the minutes, a motion was made by Mr. Minus and seconded by Mr. Smith to approve the minutes. Motion passed.
Mr. Boyd asked if this was a continuation of the June meeting since it had been recessed by the Chairman pro tem, and Mr. Bunn said that it was.
At 10:15 a.m., Mr. Thed Spree made a motion that the Board go into an executive session. Mr. Minus seconded the motion and it passed without opposition.
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The meeting reconvened at 11:25 a.m., and Mr. Bunn said that he would like to move some agenda items and asked President Roach to proceed with his report which was previously listed on the agenda as Item VIII. He also appointed a sub-committee asking Mr. Malone to serve as chair, Mr. Minus (Chair of the Long-Range Planning Committee), and Dr. Pruitt (Chair of the Executive Committee) to study the Strategic Plan prior to the full Board's review. Mr. Bunn indicated that he would also serve on this committee.
4. PRESIDENT'S REPORT
Strategic Plan - Dr. Roach reported that he had appointed seven committees for the Strategic Planning process, and that he had chaired the Development Committee. He said that he had just last Friday presented his report to the President's Council and that he would proceed in preparing it for printing.
He stated he wanted to present the plan to the Board's committee and eventually to the full Board. After the Board's final approval, Dr. Roach said that he would meet with each unit and subsequently put the plan in place for internal and external use. President Roach said this Strategic Plan is a rolling plan which can be used in the coming years by adding a new year and dropping a year.
Mr. Bunn requested the Committee he appointed to set a time and place to meet in the near future. He also thanks the President for bringing this strategic plan to the Board.
5. COMMITTEE REPORTS
A. Budget and Finance Committee - Mr. Malone reported that this Committee had met on August 31 with President Roach, Mr. Noland, and Mr. Spruiell. He said that most of the time was spent on trying to get an understanding of the budget, and that the goal was to build up an unallocated fund balance.
Dr. Roach said that the proposed budget is in line with the University's mission and goals statement. He also said the guidelines for the budget preparation were communicated to the deans and other department heads, and budget hearings had taken place before bringing it to the Board today.
Dr. Pruitt inquired about the "Utilities" amount in the proposed budget, i.e. he thought the deal with the Power Company was to decrease utility costs, being more energy efficient, etc. Mr. Noland explained that this deal would cost the amount of increase in the line item in order to have the energy efficient equipment installed.
Mr. Noland reported on the amount of revenue projections and expenditure projections for FY 1999-2000, and the changes in the budget from FY 1998-1999.
Mr. Malone recommended that a resolution should be considered to authorize the President to spend no more than 10% above a budgeted line item if such expenditure does not exceed the revenue from non-current, non-auxiliary funds and that it should be presented to the Board at its next regularly scheduled meeting.
After discussion, Mr. Malone moved to adopt the resolution approving the budget for FY 1999-2000 and Dr. Pruitt seconded the motion. Discussion followed. After discussion, Dr. Pruitt made a motion to amend the resolution as follows:
(1) establish a committee, with the President of the Faculty Senate serving on the committee, to provide an incentive bonus to faculty who have demonstrated excellence in the classroom and for recruiting students, and award bonuses in the amount of $2,500 for first place, $1,500 for second place, and $1,000 for third place.
(2) the Student Government Association nominates a member of the faculty who assists students the most in their achieving academic excellence.
(3) an award be provided to the department head who manages to reduce expenditures in his/her budget by the greatest percentage in a fiscal year.  
Mr. Smith seconded the motion. After discussion, Dr. Pruitt withdrew his motion to amend the budget resolution and Mr. Smith withdrew his second.
Dr. Pruitt stated he though it would be good to consider an independent accounting firm to review the University's system. Mr. Smith seconded the motion. Mr. Smith added that someone with expertise in the State and university accounting systems should be considered. Dr. Pruitt withdrew his motion, and Mr. Smith withdrew his second.
Dr. Pruitt made a motion that every effort should be made to have an end-of-year balance in the General Fund at a minimum of 3% of the budget in order to have operating funds available in an emergency. Mr. Minus seconded the motion. Both Dr. Pruitt and Mr. Minus withdrew their motion.
Mr. Boyd said that he was concerned about the amount proposed in the budget for women's sports, stating that Title IX had been very clear. Mr. Malone said that Title IX requirements do not mandate equal funding for women's sports, but that it does require equal access.
Dr. Roach stated that the strategic planning process will be in next year's budget. Mr. Boyd further questioned why his recommendation of a 4 1/2% salary increase for faculty did not appear to be in the proposed budget. Mr. Malone stated that after longevity increases, promotions, enhanced credentials, salary equity increases, etc. were taken into consideration, a recommendation was being made for a 3% across-the-board increase in salaries for everyone.
The motion made and previously seconded to approve the proposed budget was passed, with Mr. Boyd voting against the motion.
B. Land Use and Facilities Committee - Dr. Pruitt reported that five projects have been in progress during the last several months: Wallace Hall heating/cooling system was started on June 7 and it is almost complete; the work on the Library had been started, several roofing projects are about 40% complete; and the lighting of the sports fields should be completed by December 1.
Dr. Pruitt said that he wished to make another motion to amend the budget, as recommended by the Land Use and Facilities Committee, to purchase the Nannie Jackson place (previously used by the Delta Chi Fraternity) for $75,000, and Mr. Minus seconded the motion. After questions and discussion on where this money would be obtained, a recommendation was for it to come out of this year's General Fund. The motion passed, with Mr. Boyd opposing.
C. Athletic Committee - Mr. Spree reported on the sports programs, and introduced the Sports Information Director, Mr. Kevin Graber. Mr. Graber explained that he now has a website for the University's athletic programs and informed the Board about his activities to promote University athletics.
6. ACADEMIC AFFAIRS
There was no report.
7. STUDENT AFFAIRS
Mr. Clarence Egbert, Registrar, reported that there was an 8% decline in enrollment for the Fall Semester with the largest increase being in sophomores and juniors, and the main loss was out-of-state students. He said that more emphasis would be placed on feeder programs in schools to enhance recruitment of students.
8. INSTITUTIONAL ADVANCEMENT
Dr. Roach said that Mr. Spruiell had to be out of town; however, he reported that a number of fund raising options were being reviews.
9. OTHER
President Roach requested that a change be considered for the next Board meeting date. He said this is necessary due to the annual meeting of the Southern Association of Colleges and Schools in Atlanta being held the same week as the scheduled time for the Board to meet in December.
Mr. Bunn said that the meeting today would be recessed, subject to his call, and would probably meet on the second Monday in December.
Mr. Malone said that a friend, Jimmy Duncan, and a former UWA athlete, is suffering from cancer and needs the thoughts and prayers of everyone at this time.
Mr. Minus made a motion to recess the meeting at 1:20 p.m. until a call by the Chair, with Mr. Smith seconding, and the motion passed without opposition.